Flagstaff Academy

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Board Committees

The Board of Directors establish committees formed of parent volunteers, Board of Director volunteers and staff volunteers. These committees help the Board govern the school effectively, and help ensure the school remains successful. Some committees are established as-needed, other committees are long-standing.

 Currently, the Board of Directors oversees the following committees:

Administrator Committee

The purpose of the Administrator Committee is to ensure that the Flagstaff Academy Board of Directors properly hires, retains and reviews excellent school leadership. The Administrator Committee has established an ad hoc committee, the Administrator Hiring Committee, to oversee the hiring of an Executive Director and Chief Academic Officer for the 2014/15 School year, as well as the hiring of the Executive Principal for the 2015-2016 School year. 

Responsibilities:

  1. Establish an ad hoc committee to create and oversee a hiring campaign when necessary to find an educated and skilled Administrator for the school who believes in the mission and vision of Flagstaff Academy.
  2. Maintain contact with the Administrator regarding job description and compliance throughout the year.
  3. Hold Performance Evaluations with the Administrator a minimum of twice each school year and handle pay negotiations as tasked by the board.
  4. Elicit information, comments, and concerns from the Flagstaff Academy Board regarding the administration to include in employment reviews.

Membership Guidelines:

  1. The Administrator Committee shall consist of the President of the Board and one additional Board Member. The Ad Hoc hiring committee shall consist of two (2) Board Members, one of whom will be chair, five (5) Staff Members, and four (4) Community Members.
  2. Administrator Committee membership and participation is voluntary and unpaid.
  3. Administrator Committee members shall serve 1-year terms. The Board may approve reappointment of existing Administrator Committee members to additional terms. The ad hoc committee members will serve for the duration of the hiring process.
  4. An Administrator Committee member may be removed from membership if he or she is not present or available for more than 2 required meetings in a one year period. A letter of dismissal will be sent from the board of directors, to the member being removed.

Policy Inventory and Organization

Responsibilities:

  1. Assemble existing policies and upload to board website in PDF format. Convert PDF format to workable format (e.g., Microsoft Word) and edit to mirror PDF form. Review existing policies for minor (non-substantive) editing, if any. Review existing policies for substantive edits, if any. Present summary of proposed edits (substantive and non-substantive) to Board of Directors for discussion and consideration, including proposed redline edits.
  2. Identify policies for which documentation is missing and make recommendation to Board to determine who needs to document and add to inventory.
  3. Make recommendation to Board as to how the policies are going to be managed and how often they are going to be reviewed on forward going basis.

Membership Guidelines:

  1. The Policy Inventory & Organization Committee shall consist of one Board Member as chair and ideally 5-7 additional members.
  2. Policy Inventory & Organization Committee membership and participation is voluntary and unpaid.
  3. Policy Inventory & Organization Committee shall serve 1-year terms until completion of project. The Board may approve reappointment of existing Policy Inventory & Organization Committee members to additional terms.
  4. A Policy Inventory & Organization Committee member may be removed from membership if he or she is not present or available for more than 2 required meetings in a one year period. A letter of dismissal will be sent from the board of directors, to the member being removed.

Finance and Budget Committee

The Finance and Budget Committee (FBC)ensures that the Flagstaff Academy Board of Directors properly accounts for public funds and encourages sound financial management.

Responsibilities:

  1. Recommend an annual balanced budget to the Flagstaff Academy Board of Directors for approval.
  2. Review annual financial audit findings and make recommendations for appropriate action.
  3. Review quarterly financial statements.
  4. Review financial policies and procedures and make recommendations for any changes/improvements.
  5. Review any new debt issuance.

FBC Membership Guidelines:

  1. The membership of the Finance and Budget Committee shall include the following: - Two (2) Flagstaff Academy Board members (Board Treasurer + another member)- The Flagstaff Academy Administrator - The Flagstaff Academy Business Manager - Up to three (3) additional members which may include parents of the Flagstaff Academy community and/or non-parents, but should not include staff of Flagstaff Academy.- The Treasurer will serve as the committee chair
  2. Additional FBC members should possess a financial background with the capability to effectively analyze financial results and provide sound financial advice and input.
  3. The additional FBC members should represent a broad cross-section of
  4. professional experience including corporate, non-profit, and public school management, when possible.
  5. Additional FBC candidates will be solicited by the Treasurer and Administration.
  6. FBC membership and participation is voluntary and unpaid.
  7. FBC members shall serve 1-year terms. FBC members may be reappointed to additional terms.

Facilities Committee

The Flagstaff Academy Facilities Committee ensures that the Flagstaff Academy building and campus is maintained and operated in a manner which contributes to a safe, quality educational environment and meets the needs of the Flagstaff Academy students and staff.
 

Facilities Committee Responsibilities:

  1. To coordinate facility maintenance needs that exceed those capable of remedy by the school maintenance staff, its contractors, and/or those annual budgeted maintenance items deemed necessary by Administration.
  2. To develop and implement a long-term facility maintenance plan. The FAFC will coordinate the budget for long-term maintenance issues with the Finance Committee and/or the Board of Directors.
  3. To oversee annual, or regularly recurring, building certifications and inspections as required by the Bond Documents.
  4. To accept recommendations from the Safety Committee, and take appropriate recommendations and concerns to the Board of Directors.

Membership:

The Flagstaff Academy Facilities Committee shall be comprised of:
  1. A member of the Flagstaff Academy Board of Directors, who shall be the FAFC Chair, and serve as the Board Liaison
    School Administrator
  2. Executive Director
  3. Office Manager3
  4. A member of the Flagstaff Academy Building Corporation
  5. At least one member of School Maintenance staff
  6. An appropriate number of parent and/or community members. Members with applicable expertise such as interior design, landscape architecture, and construction trades would be preferred, but is not required.

    Membership to the FAFC is for a term of one year. Members may be reappointed to additional terms.

    Participation and membership in the FAFC is unpaid and on a voluntary basis.

Elections Nomination Committee

The Elections / Nominations Committee is to facilitate the process by which new Board Members are nominated and elected each fall.
Responsibilities:

The EC will run all elections for the Board and tabulate results, which they shall certify to the Board at the first Board meeting following the conclusion of the election. The EC will perform the following tasks prior to making a formal request for nominations / applications for the Board of Director candidates:
  1. Create an application for the Board of Directors.
  2. Establish a timetable for events, including but not limited to the application deadline, selection of nominees, campaign week, candidate events, and the election day.
  3. Review and publish election rules.
  4. The EC shall be responsible for the following items during the Nominations & Elections Process
  5. The EC shall solicit nominations from the membership for candidates for the Board.
  6. The EC shall prepare a ballot consisting of those nominated to be candidates.
  7. The EC shall organize a "Candidate Night" where the membership can attend a meeting to listen to a brief presentation by each candidate and have the opportunity to ask questions of the candidates, individually or collectively.
 

Membership Guidelines:

  1. The EC will be chaired by the Vice President of the Board. When the Vice President is a possible candidate for re-election, then the Chair will be another Board member assigned by the Board to perform these duties.
  2. The EC will be formed with an even number of people selected from the membership in addition to the EC Chair. This will allow for a tie-breaking vote if needed.
  3. The EC will consist of no fewer than two members plus the Chair (for a total of 3) with the majority of the committee members not concurrently serving as Directors of the Board.
EC membership and participation is voluntary and unpaid. EC members shall serve for the duration of the election cycle.